Company Profile
The Meeting Point & Best Toy Forever is a designer-toy manufacturer headquartered in Guangzhou, China. With a team of around 40 specialists, they produce high-variability collectible vinyl toys—often under Disney license or original art-toy collaborations. To support rapid product cycles and complex operations, they adopted Odoo 18 on a private Alibaba Cloud environment.
- Employees: ~40
- Sector: Specialty toy manufacturing & merchandising
- ERP Hosting: Odoo 18 on Alibaba Cloud
Challenges Faced
Before Odoo, operations hinged on a monolithic, home-built system that was powerful but inflexible. Quoting, sourcing, and project scheduling each lived in separate silos, requiring repeated data entry. Retro-planning and task dependencies were tracked in spreadsheets, leading to misaligned schedules and delivery overruns. Unique sourcing needs (material types, tooling, MOQs, global suppliers) demanded bespoke manual pricing logic, while finance, inventory, HR, and IP management all operated in isolation.
- Rigid legacy system with high maintenance overhead
- Redundant data entry across sales, procurement, and projects
- Manual retro-planning → schedule variances
- Disconnected modules: Finance, HR, Inventory, IP
Odoo Implementation
Leveraging Odoo Studio, we built a flexible quote builder with multi-tier volume pricing, plus a retro-planning wizard that back-calculates start dates and enforces task dependencies. A sourcing matrix automatically scores and selects suppliers based on cost, lead time, and reliability. We also created a global trademark & patent tracker with renewal alerts and cost logs. Core apps (Projects, Sales, Purchase, Inventory/MRP, Accounting, HR) were configured end-to-end, and API integrations ingest 3D-asset data from the outside design portal. Nightly scheduled actions consolidate financials and snapshot IP portfolios for reporting.
- Studio Customizations: Quote builder, Retro-planning wizard, Sourcing matrix, IP tracker
- Core Modules: Projects, Sales, Purchase, Inventory/MRP, Accounting, HR
- Integrations: 3D-asset API, nightly financial & IP consolidation
Business Benefits
Post-go-live, redundant entries dropped by 50% and schedule overruns by 30%, courtesy of automated dependency enforcement. Procurement costs fell by 8% through supplier scoring, and invoicing now feeds directly into cash-flow forecasts, reducing DSO. Launch times for new toy lines shrank from weeks to days via no-code customizations. Executive dashboards deliver real-time visibility into project margins, inventory turns, and IP-renewal status, empowering data-driven decision-making.
- Efficiency: –50% redundant entry, –30% schedule variances
- Cost Savings: –8% procurement spend, faster cash flow
- Agility: New lines in days, not weeks
- Visibility: Live dashboards for margins, inventory, IP renewals